View job listing
Apply to Executive Assistant & Operations Co-ordinator (JB6344)
Executive Assistant & Operations Co-ordinator (JB6344)
Wynberg, Gauteng
R20 000.00 – R25 000.00 CTC per month, depending on experience
Permanent
Fulltime | Onsite | In-Office
Own Car and Valid Driver’s Licence
Overview:
Our client an established business in the apparel and garment branding industry is looking for a highly organised and proactive Executive Assistant & Operations Coordinator to work closely with the General Manager.
This is a varied, hands-on position combining executive support, client service, order coordination, logistics and financial administration. The successful candidate will play an important role in keeping daily operations on track, ensuring clients receive consistent service and making sure enquiries, quotations and orders are followed through.
This opportunity would suit someone who is commercially minded, comfortable juggling multiple priorities and confident taking ownership without needing constant direction.
Minimum Requirements:
Matric
Minimum 3 – 5 Years Relevant experience
Previous experience in an Executive Assistant, Operations Coordinator, Client Services or similar administrative coordination role.
Fashion, apparel or events logistics experience would be a strong advantage.
Practical financial administration experience, including invoicing, debtors and reconciliations.
Strong Excel skills;
Xero experience would be advantageous.
Canva and CorelDRAW
Instagram, Facebook and LinkedIn: Familiarity with social media marketing would be an added advantage.
Excellent written and verbal communication skills.
Strong organisational skills with exceptional attention to detail.
Confident dealing with clients, suppliers and internal teams.
Able to manage competing deadlines, work independently and follow tasks through to completion.
Key Responsibilities:
Provide direct administrative and operational support to the General Manager, managing priorities, meetings, correspondence and follow-ups.
Handle incoming client enquiries, calls and emails, ensuring timely responses and appropriate follow-through.
Prepare and follow up on quotations, ensuring pricing, specifications, quantities and deadlines are accurate.
Coordinate customer orders from approved quotations and artwork through to stock, production and final delivery.
Liaise with suppliers, production teams and couriers regarding stock availability, collections, dispatches and delivery schedules.
Monitor outstanding orders, identify potential delays and proactively communicate updates to clients.
Assist with invoicing, debtor follow-ups, statements and reconciliations, keeping financial records accurate and up to date.
Maintain order trackers, outstanding action lists and operational records.
Identify gaps in processes and communication, helping improve the day-to-day running of the business.
The Ideal Candidate:
Someone who naturally takes ownership, enjoys bringing structure to a busy environment and does not let things slip through the cracks. You can move comfortably between supporting management, assisting clients, coordinating suppliers and handling financial administration.
Confident making decisions within your responsibilities, know when to escalate an issue and be comfortable following up until something is resolved.
If you have a background in fashion or events logistics, combined with strong administrative, client service and financial coordination skills, this could be an excellent opportunity.
Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.
IMPORTANT: We specialize in specific niche fields. Regret that we are unable to provide assistance for any fields outside of this scope. Fields can be viewed on our website.
Kontak Recruitment Disclaimer:
Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.
Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.