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Professional Assistant & Office Manager (JB6029)
Pretoria East, Gauteng · Accounting/FinanceProfessional Assistant & Office Manager (JB6029)
Pretoria East, Gauteng
Market-related
Permanent
Seeking a highly organised and professional, Professional Assistant & Office Manager to support daily operations within a small, corporate office environment.
This role is suited to an experienced individual who can manage office administration, provide executive support, and assist with financial and reporting functions while ensuring the smooth running of a team of approximately five staff members.
The successful candidate will work closely with management, providing day-to-day administrative support, coordinating travel arrangements, and maintaining strong financial oversight.
Minimum Requirements:
Matric with Mathematics and Accounting (higher grade) or a relevant tertiary qualification including Accounting 1
Minimum 5–8 years’ experience as a Professional Assistant or Office Manager within a corporate environment
Strong administrative and organisational skills
Strong communication skills (verbal and written)
Advanced computer literacy (MS Office – Excel essential)
Experience working on Pastel (essential)
Strong financial understanding including invoicing, reconciliations, and reporting
Ability to work independently and manage multiple responsibilities
Professional, reliable, and detail-oriented
Duties and Responsibilities:
Office Management & Administration
Manage day-to-day office operations and ensure smooth functioning of the office environment.
Provide general administrative support to a team of approximately five staff members.
Coordinate office activities, supplies, and general operational requirements.
Executive & Professional Support
Provide direct administrative support to management, including scheduling and coordination.
Manage travel arrangements, bookings, and itineraries for technical staff.
Handle day-to-day coordination tasks and ensure effective time management for key personnel.
Financial Administration & Reporting
Assist with invoicing, reconciliations, and financial reporting.
Maintain accurate financial records and support basic accounting functions.
Provide financial oversight support to management using Pastel and Excel.
Coordination & Communication
Act as a central point of contact within the office.
Ensure effective communication between team members and management.
Support operational coordination across the business.
What’s in it for you?
Stable role within a professional corporate environment
Exposure to both administrative and financial functions
Opportunity to work closely with management and technical teams
Hands-on role with varied responsibilities and ownership
Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.
IMPORTANT: We specialize in specific niche fields. Regret that we are unable to provide assistance for any fields outside of this scope. Fields can be viewed on our website.
Kontak Recruitment Disclaimer:
Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.
Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.
Pretoria East, Gauteng
Market-related
Permanent
Seeking a highly organised and professional, Professional Assistant & Office Manager to support daily operations within a small, corporate office environment.
This role is suited to an experienced individual who can manage office administration, provide executive support, and assist with financial and reporting functions while ensuring the smooth running of a team of approximately five staff members.
The successful candidate will work closely with management, providing day-to-day administrative support, coordinating travel arrangements, and maintaining strong financial oversight.
Minimum Requirements:
Matric with Mathematics and Accounting (higher grade) or a relevant tertiary qualification including Accounting 1
Minimum 5–8 years’ experience as a Professional Assistant or Office Manager within a corporate environment
Strong administrative and organisational skills
Strong communication skills (verbal and written)
Advanced computer literacy (MS Office – Excel essential)
Experience working on Pastel (essential)
Strong financial understanding including invoicing, reconciliations, and reporting
Ability to work independently and manage multiple responsibilities
Professional, reliable, and detail-oriented
Duties and Responsibilities:
Office Management & Administration
Manage day-to-day office operations and ensure smooth functioning of the office environment.
Provide general administrative support to a team of approximately five staff members.
Coordinate office activities, supplies, and general operational requirements.
Executive & Professional Support
Provide direct administrative support to management, including scheduling and coordination.
Manage travel arrangements, bookings, and itineraries for technical staff.
Handle day-to-day coordination tasks and ensure effective time management for key personnel.
Financial Administration & Reporting
Assist with invoicing, reconciliations, and financial reporting.
Maintain accurate financial records and support basic accounting functions.
Provide financial oversight support to management using Pastel and Excel.
Coordination & Communication
Act as a central point of contact within the office.
Ensure effective communication between team members and management.
Support operational coordination across the business.
What’s in it for you?
Stable role within a professional corporate environment
Exposure to both administrative and financial functions
Opportunity to work closely with management and technical teams
Hands-on role with varied responsibilities and ownership
Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.
IMPORTANT: We specialize in specific niche fields. Regret that we are unable to provide assistance for any fields outside of this scope. Fields can be viewed on our website.
Kontak Recruitment Disclaimer:
Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.
Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.