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Tender Administrator (JB5855)
Durban, KZN · AdministrativeTender Administrator (JB5855)
Morningside, KZN
R13 500 to R15 000 a month (Depending on experience)
Permanent
A well-established organisation operating across multiple projects is seeking a highly organised and detail-driven Tender Administrator to support its tendering and bidding function. This role plays a critical part in coordinating end-to-end tender submissions, ensuring accuracy, compliance, and professionalism across all bid documentation. Working closely with technical, estimating, commercial, and leadership teams, the position supports the securement of new contracts while maintaining strong governance, record-keeping, and submission standards within a deadline-driven environment
Minimum Requirements:
Diploma or Bachelor’s degree in Business Administration, Engineering, Procurement, or a related field
Approximately 10 years’ experience in a similar tender administration or bid coordination role
Proven experience within construction, engineering, or procurement-driven environments
Strong understanding of public and private sector tendering procedures
Excellent administrative, organisational, and document control skills
High attention to detail with strong time management ability
Proficient in MS Office (Word, Excel, Outlook)
Strong written and verbal communication skills
Ability to work under pressure and meet strict submission deadlines
Exposure to e-tendering platforms such as Ariba, SAP, or ProTenders (advantageous)
Willingness to work occasional overtime and attend briefings or submissions when required
Duties and Responsibilities:
Coordinate the full tender process in collaboration with bid managers, technical teams, and stakeholders
Review and analyse invitation-to-tender documentation to ensure clarity on requirements, scope, and deadlines
Prepare, format, and compile technical, commercial, and administrative tender documentation
Gather, organise, and verify all required submission documents including compliance certificates, company profiles, and project references
Manage submission timelines and ensure accurate, compliant, and on-time tender delivery (electronic and hardcopy)
Maintain strict version control and ensure internal reviews and approvals prior to submission
Update and manage tender registers, logs, and submission tracking records
Systematically file and archive tender documentation for audit, reference, and future bids
Support internal bid/no-bid decision processes by sourcing and consolidating required information
Liaise with internal departments such as engineering, finance, legal, and procurement to obtain tender inputs
Communicate with clients, consultants, and procurement platforms regarding clarifications, addenda, and submission protocols
Monitor tender portals and procurement platforms for new opportunities
Ensure all submissions comply with statutory, regulatory, and internal quality standards
Assist with post-tender clarifications and follow-up documentation when required
Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.
Kontak Recruitment Disclaimer:
Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.
Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.
Morningside, KZN
R13 500 to R15 000 a month (Depending on experience)
Permanent
A well-established organisation operating across multiple projects is seeking a highly organised and detail-driven Tender Administrator to support its tendering and bidding function. This role plays a critical part in coordinating end-to-end tender submissions, ensuring accuracy, compliance, and professionalism across all bid documentation. Working closely with technical, estimating, commercial, and leadership teams, the position supports the securement of new contracts while maintaining strong governance, record-keeping, and submission standards within a deadline-driven environment
Minimum Requirements:
Diploma or Bachelor’s degree in Business Administration, Engineering, Procurement, or a related field
Approximately 10 years’ experience in a similar tender administration or bid coordination role
Proven experience within construction, engineering, or procurement-driven environments
Strong understanding of public and private sector tendering procedures
Excellent administrative, organisational, and document control skills
High attention to detail with strong time management ability
Proficient in MS Office (Word, Excel, Outlook)
Strong written and verbal communication skills
Ability to work under pressure and meet strict submission deadlines
Exposure to e-tendering platforms such as Ariba, SAP, or ProTenders (advantageous)
Willingness to work occasional overtime and attend briefings or submissions when required
Duties and Responsibilities:
Coordinate the full tender process in collaboration with bid managers, technical teams, and stakeholders
Review and analyse invitation-to-tender documentation to ensure clarity on requirements, scope, and deadlines
Prepare, format, and compile technical, commercial, and administrative tender documentation
Gather, organise, and verify all required submission documents including compliance certificates, company profiles, and project references
Manage submission timelines and ensure accurate, compliant, and on-time tender delivery (electronic and hardcopy)
Maintain strict version control and ensure internal reviews and approvals prior to submission
Update and manage tender registers, logs, and submission tracking records
Systematically file and archive tender documentation for audit, reference, and future bids
Support internal bid/no-bid decision processes by sourcing and consolidating required information
Liaise with internal departments such as engineering, finance, legal, and procurement to obtain tender inputs
Communicate with clients, consultants, and procurement platforms regarding clarifications, addenda, and submission protocols
Monitor tender portals and procurement platforms for new opportunities
Ensure all submissions comply with statutory, regulatory, and internal quality standards
Assist with post-tender clarifications and follow-up documentation when required
Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.
Kontak Recruitment Disclaimer:
Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.
Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.