An established building management company is looking for a temporary administration coordinator. The ideal candidate will need to be available to start on 03/02/2025. It is important to note that this is a temporary position, and the ending date of the fixed-term contract will be 16/05/2025

 

The ideal candidate should have administrative experience, the stamina to work long hours on their feet, and the ability to thrive in a fast-paced environment.

 

Valid Drivers license and own vehicle 

At least five years experience in similar role

Bachelor's degree in related field 

Proficiency in Sage One Accounting and Microsoft Suite 

 

Handling incoming emails and forwarding where necessary, addressing inquiries, and corresponding with management, staff, suppliers, and customers. 

Creditor reconciliations and sending the payment sheet timeously to the payments department. 

Processing supplier and customer invoices on the Sage One Accounting System. 

Sending out customer statements monthly. 

Invoicing tenants across the various rental properties. 

Processing all shipping documents and ensuring they are readily available on the shared drive system.

Allocating of early settlement discounts – creditors and debtors. 

Following up on outstanding debtors accounts. 

Updating HR register with leave, loans, fines etc. 

Sending monthly age-analysis sheets to the bank. 

General filing. 

General upkeep of the office and its maintenance. 

Managing internal office policies and procedures. 

Placing orders with suppliers for office equipment, tools, uniforms, stock etc.

Booking medicals and or training for staff members and ensuring all staff members are compliant with HSE requirements. 

Any other administrative tasks reasonably required of an admin coordinator. 

 

Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.

 

IMPORTANT: We specialize in specific niche fields. Regret that we are unable to provide assistance for any fields outside of this scope. Fields can be viewed on our website.

 

Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.

Job specifics: Requirements mirror advertisement, duties may adjust for client needs.

Fair process: Fair assessment, only shortlisted candidates contacted due to volume.

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Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.

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Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.