Faculty Administrator (JB5074)
Randburg
Market Related

The Faculty Administrator plays a crucial role in ensuring the smooth operation and administration of the faculty. This position involves coordinating academic administrative processes, maintaining compliance with institutional and regulatory standards, and providing essential support to academic staff, students, and faculty leadership. The role requires strong organizational skills, the ability to manage competing priorities, and a student-centric approach to administration to ensure operational efficiency.

Requirements of the Job
Qualifications & Experience

• A relevant diploma or degree in Administration, Education, or a related field.
• At least three years of experience in academic administration or a similar role in higher education.

Key Responsibilities
Academic Administrative Support

• Provide comprehensive administrative support to academic staff and faculty leadership.
• Oversee the creation and maintenance of academic calendars, timetables, and schedules.
• Maintain accurate records of academic programs, student enrollment, attendance, and grades.
• Coordinate the preparation, distribution, and collection of academic materials.
• Serve as the primary point of contact for academic staff regarding administrative queries.

Student Communication and Support

• Act as a liaison between students and faculty, responding to inquiries and providing guidance.
• Assist students with registration, course enrollment, withdrawals, and program changes.
• Disseminate important academic information via various communication channels.
• Facilitate student access to academic resources, such as study materials and learning platforms.
• Address student concerns, escalating issues as necessary.

Examination and Assessment Administration

• Coordinate the preparation, distribution, and collection of assessments.
• Manage the logistics of examinations, including room bookings and invigilator assignments.
• Ensure that student results are accurately recorded and submitted on time.
• Monitor compliance with institutional policies on assessment practices.
• Assist in organizing and preparing for examination boards.

Quality Assurance and Compliance

• Ensure compliance with institutional policies and external regulatory standards.
• Assist in accreditation and reaccreditation processes by maintaining accurate records.
• Monitor and update student and program data for quality assurance.
• Support the preparation of reports and audits.
• Maintain accessible records of academic policies and procedures.

Admissions Vetting, Graduation Vetting, and Logistical Support

• Assist with admissions vetting to ensure required documentation is met.
• Support the graduation vetting process, ensuring academic requirements are met.
• Coordinate logistics for admissions events, orientations, and graduation ceremonies.
• Provide administrative support for processing graduation materials.

Technology and Learning Management System (LMS) Support

• Provide administrative support for the institution’s LMS.
• Assist academic staff and students with technical issues related to digital learning platforms.
• Ensure academic content is up-to-date on the LMS.
• Collaborate with IT teams to resolve technical issues.

Data Management and Reporting

• Ensure accurate management of academic data, including student records and compliance documents.
• Generate reports on academic metrics such as student performance and enrollment trends.
• Ensure adherence to data privacy and security policies.